Privacy Policy
Effective and last updated: September 11, 2026
Your information deserves clear terms. Here’s what we collect through this website, why we use it and how to reach us about it.
1. Who we are and what this policy covers
Hellebrand Technologies, LLC (“Hellebrand,” “we,” “us” or “our”) provides software development, AI, automation and technology services. This policy explains how we handle personal information collected through hellebrandtech.com and related sales, demo and business inquiries.
This is the privacy policy for our public business website. It does not replace the agreements or privacy notices that apply to Vantis, Verifi365, Relay or services operated for a customer. When we process information on a customer’s behalf, the applicable service agreement and the customer’s instructions govern that processing. Please direct a request about a screening report, employment application or customer account to the organization responsible for that information. We can help identify the appropriate contact.
2. Information we collect
Information you provide. When you contact us, we collect your name, email address, message and any company name, service interest, phone number or other information you choose to provide. We also receive the contents of subsequent business communications. The website records the privacy notice version and time associated with a submitted inquiry.
Technical information. Our website and hosting providers may process your IP address, browser and device information, requested pages, referring page, timestamps, request status and error information to deliver and protect the site. Temporary rate-limit information helps prevent spam and abuse.
Please send only the information needed to explain your business inquiry. Do not use the public form to send Social Security numbers, passwords, payment-card information, medical records, screening reports or other sensitive personal information. The form does not accept attachments.
3. How we use information
We use inquiry information to respond to you, understand your requirements, arrange a conversation or demonstration, prepare a proposal and maintain relevant business communications. We use technical information to operate, troubleshoot and secure the website, prevent abuse and investigate delivery failures. We may also use information to comply with legal obligations, maintain necessary business records and establish or defend legal claims.
Submitting the form does not subscribe you to a newsletter or authorize unrelated promotional campaigns. The checkbox concerns handling your inquiry; it is not authorization to conduct a background check or permission to sell your information.
The contact form does not automatically send your message to an AI model. In subsequent business correspondence, we may use business tools with AI-assisted features to help organize information or prepare responses. People remain responsible for our communications. Please tell us if your inquiry requires a specific confidentiality arrangement before sending confidential material.
6. Data retention
We retain information for as long as reasonably necessary for the purposes described in this policy. For inquiries and correspondence, we consider whether the inquiry is active, whether it develops into a customer relationship, the need to retain a record of our communications, and applicable legal, accounting or dispute-related obligations. Technical records are retained according to operational and security needs and the applicable provider’s retention settings.
When information is no longer needed, we delete it or de-identify it, subject to legitimate retention requirements. Copies in backups may remain until the normal backup cycle expires and are not used for new purposes. You can contact us to request deletion; we will explain any applicable limitation.
7. Security
We use reasonable administrative, technical and organizational safeguards appropriate to the information and its use. These include encrypted transport, access restrictions and measures to prevent misuse of the contact endpoint. No website, email system or method of storage can be guaranteed completely secure. Contact us if you believe information you sent through this site has been compromised.
8. Your choices and privacy requests
You may choose not to submit information, use email instead of the form, or ask us to stop nonessential follow-up. You may contact us to request access to, correction of or deletion of your personal information. Depending on your location and applicable law, you may also have rights to obtain a copy, restrict or object to processing, withdraw consent where processing relies on consent, appeal a decision or complain to a supervisory authority.
Send requests to paul@hellebrandtech.com with “Privacy request” in the subject line. Describe your request and your relationship with us. We may need information reasonably necessary to verify your identity or an authorized representative’s authority before disclosing or deleting records. We will respond within the time required by applicable law and explain any exception or restriction. We will not discriminate against you for exercising applicable privacy rights.
Where European or UK data-protection law applies, our legal bases may include taking steps at your request before entering a contract, performing a contract, our legitimate interests in responding to business inquiries and operating a secure website, compliance with legal obligations, or consent where required. Withdrawing consent does not affect earlier lawful processing or processing based on another applicable legal basis.
9. Where information is processed
We are based in the United States. Information may be processed in the United States and in other locations where our service providers operate. Privacy laws may differ from those where you live. Where applicable law requires safeguards for a cross-border transfer, we will use the safeguards required for that transfer. Contact us for information relevant to your inquiry.
10. Children
This website is intended for adults making business inquiries and is not directed to children under 13. We do not knowingly collect personal information from children under 13 through this website. If you believe a child has provided such information, please contact us so we can take appropriate action.
11. Changes to this policy
We may update this policy as the website, our practices or legal requirements change. The updated version will be posted here with a revised date. We will provide additional notice or obtain consent where required by applicable law. A new policy will not retroactively authorize materially different uses of previously collected information where further permission is required.
12. Contact us
Hellebrand Technologies, LLC · Attention: Privacy · 10490 SE 32nd Ave, Ocala, FL 34480, United States. Email: paul@hellebrandtech.com. You may also use contact@hellebrandtech.com for general business inquiries.